ORCHARD KNOLLS HOMEOWNERS ASSOCIATION

BOARD MINUTES

NOVEMBER 2001

PRESENT

PRESIDENT, Richard Schinner-301-977-5196 or evantage@aol.com

VP DETACHED HOMES, we still need a representative

VP TOWNHOMES, Eileen Solomon-301-330-2876 or zeppsol@aol.com

TREASURER, Ali Rad-301-721-9569 or arad@radtc.com

SECRETARY, Ken Frank-301-990-0050 or kfrank@pardoe.com

AT-LARGE MEMBER, Mohammed Homaitabar-301-318-8446 or homai@verizon.com

ABSENT

OTHERS PRESENT

Not applicable

  1. CALL TO ORDER

The regular monthly meeting of the Orchard Knolls Homeowners Association (hereinafter OKHA) was called to order at 7:30pm on November 19th by Richard Schinner, 2001 President.

  1. APPROVAL OF MINUTES
  2. A Motion was made, seconded and passed approving the Minutes of the October OKHA Board Meeting with a few minor clerical corrections.

  3. OLD BUSINESS
  1. A reminder that OKHA information and monthly minutes are on our web site www.orchardknolls.org.
  2. The OKHA Board continues to investigate a "system" to register all vehicles, perhaps with a custom OKHA sticker, to avoid unnecessary towing, note unregistered vehicles, and better monitor our community.
  3. The tree downed on the circle at Blackberry Terrace during a recent storm will be replaced with three fir trees as weather/soil permits based on Nursery recommendations.
  4. The Bob Angell of Potomac Garden Center agreed to meet with the OKHA Board to walk OK grounds, review problems, discuss potential fencing and to submit proposals in response to a future RFP for maintenance contracts which is under development but did not attend the semi-annual walk through. Hopefully his visit will be rescheduled.
  5. The Board of Directors complete the second of our semi-annual "reviews" of the community by conducting a "Tour" (walking inspection) on October 28th. The Tour focused on the detached properties and the following summarizes the "findings. Committee found that our neighborhood (townhouses and single family properties) are in generally excellent condition and we should all be pleased with our community-wide efforts to maintain them.
  6. General issues that were noted included:

    Needed trim paint, temporary and permanent basketball hoops (an OKHA prohibition), maintenance of street/sidewalk gutters (residents are encouraged to maintain the area in front of their property), and maintenance of siding (moss appears on exterior siding should be removed).

    Individual properties will be sent specific letters, but in general, the "review" was very positive. On a related note, our fire station neighbor has constructed a permanent structure apparently intended for storage. The Board will investigate options with regard to permits, procedures, and potential to ask that the structure be adequately screened from our community.

     

  7. The Senior Citizens Center submitted "next stage" plans for consideration.
  8. The out-of-date/broken Tot Lot equipment has been removed. A proposal is developed for consideration of replacement of tot lot equipment in our 2002 budget.
  9. An update on the "Jug Handle" egress from our community was given. All appropriate paperwork either has been or is being submitted by the OKHA attorney.
  10. Another reminder: Trash collection is taking place later in the morning on Mondays and Thursdays (around 10am). Do not put out trash any earlier than the evening before, the morning of is even better to avoid problems with dogs, birds, deer and other wildlife strewing debris about. Also, keep your garage door closed whenever possible; it reduces the potential of any vandalism or theft.
  11. The installation of replacement and additional trees by the Potomac Garden Center and Unity Landscape at locations throughout the neighborhood and on the "Eastern" berm at the entrance to the community was completed. Firs, spruces and Leyland Cypress trees were delivered and planted and are guaranteed for one year.

IV. NEW BUSINESS

  1. Residents are again being asked to help supervise children in our community who continue to vandalize the Gazebo. To repeat, we spend significant amounts of time and money to maintain our streets, sidewalks and common grounds. Your help to make our community look its best, and asking others to do the same, is greatly appreciated.
  2. An RFP is being developed for the landscape maintenance contract of our community.
  3. The OKHA Annual Meeting and Pot Luck Dinner will be held at Rachel Carson Elementary School early in 2002. OK owners and residents will be provided with ample notice prior to the Annual Meeting. The Board would like to have many participants! The Board is also trying to gather input, ideas, and constructive criticism in preparation of the annual budget process. Your letters and emails are welcome!
  4. The Annual OKHA Yard Sale will take place this spring, details to follow. We will coordinate with the annual church tent sale and encourage OKHA residents to place items in your own driveway for sale. The Board hopes the Yard Sale itself will be successful, but will also limit the number of individual yard/garage sales, which create some traffic and visual headaches on a number of weekends.

IV. ADJOURNMENT

The next meeting of the Board of Directors will be held at Secretary Frank’s home (15630 Blackberry Drive) on Monday, December 10th at 7:30pm. ABS Cheryl Berger will join us in a discussion of our 2002 budget. All property owners are welcome to attend any OKHA Board of Directors Meeting. Your input, via telephone, letter or email is always welcome as well.

There being no further business, the Board Meeting adjourned at 9:30pm